BY-LAWS OF THE KITTITAS VALLEY RIFLE AND PISTOL CLUB
Article I
NAME AND ADDRESS
A.The name of the organization shall be the Kittitas Valley Rifle and Pistol Club, hereafter referred to as the Club.
B.The mailing address of the Club shall be:
P.O. Box 924
Ellensburg, WA 98926
ARTICLE II
OBJECT OF THE CLUB
The object of this organization shall be the encouragement of organized shooting sports among residents of our community with a view toward better knowledge on the part of the citizens of our community in the safe handling and proper care of firearms, and the development of those characteristics of honesty, good fellowship, self-discipline and self-reliance that are the essentials of good sportsmanship and the foundation of true patriotism.
Article III
Membership
A.Membership of the club shall consist of two divisions: Annual Full and Annual Limited members. Membership is open to anyone entitled to possess a firearm under Washington State and Federal law. Each full member shall have one vote. Full members shall have the right to vote on the election and removal of the Board of Directors, and on any amendments and adoptions to the Articles or of the By-Laws.
B.All members shall comply with the Pledge given in Section F below, and pay the appropriate fees and dues as described in these By-Laws.
C.All full members must be members of the National Rifle Association.
D.Those persons applying for membership to the Club, and who qualify under these Articles, must attend a Range Safety Orientation program presented by the Range Safety Officer prior to or at the time of joining the Club.
E.Membership Definitions: A full member shall be a person twenty-one years of age or older, who is qualified under these Articles.
a.Full Membership
i.Member In good standing of the NRA
ii.Qualified under Articles of the Club
iii.Shall have full use of the Club facilities
iv.Shall have one vote
b.Limited Membership
i.Does not have to belong to the NRA
ii.Shall have no unsupervised use privileges of the range
iii.Shall not have a vote
iv.Shall be able to participate in the Club’s shooting activities and associated leagues.
F.Pledge
I certify that I am not a member of any organization which has a part of its program, any attempt to overthrow the government of the United States or any of its political subdivisions by force or crime of violence, and if admitted to membership, I will faithfully fulfill the obligations of good sportsmanship and good citizenship.
G.No person shall use their membership in this organization as a basis for frustrating the object of this Club as stated under Article II. Violation of this section shall be grounds for revoking membership.
H.The Club shall not discriminate on the basis of sex, sexual orientation, race, color, ethnicity, disability, religion or national origin.
ARTICLE IV
DIRECTORS
A.Authority
The elected Directors shall manage the functions and set policy of the club.
B.Number
The number of Directors constituting the entire Board of Directors shall be such odd number, not less than three, nor more than five, as may be fixed from time to time by the Directors.
C.Classes
For the purpose of staggering their terms of office, the Directors shall be divided into three classes as nearly equal in number as may be possible and the term of office of the several classes shall expire in successive years.
D.Term
The term of office for Directors shall be three years. Each Director shall hold office until the Director resigns or the Director’s three (3) year term expires or can no longer function in that capacity. No decrease in the number of Directors shall shorten the term of any incumbent Director.
E.Vacancies
Directorships resulting from an increase in the number of Directors and vacancies among the Directors resulting from death, resignation, removal, incapacity, or other reasons may be filled by appointment of the President, which must be confirmed by the majority of the Directors then in office. A Director appointed to fill a vacancy shall serve only until the next regular election of Directors, at which time he or she must be elected to the Board in order to remain a Director.
F.Absence from Meetings
Any Director repeatedly absent shall, unless excused by the Directors, be deemed to have resigned as a Director if agreed to by a majority vote of the Directors.
G.Removal
Any Director may be removed with cause by the vote of a majority of the entire Board for misconduct or other activities not performed in accordance with the Articles, Bylaws, and direction of the Board. The general membership may call a special election at any time to reconstitute all or a portion of the entire Board. A special election may be called by the General Membership by having two (2) representatives of the General Membership contact any Director with a request for a special election. The Director so contacted will inform the other Directors of a requested special election. At that time the Directors will review the reason stated by the General Membership for a special election. The Directors will then call a meeting that shall occur within thirty (30) days of the General Membership of the club for the purpose of having a special election. The details of a special election will be as stated.
·The reason for such action
·Date, time and location of the special election.
·A list of the replacement candidates.
·Mail-in ballots must be provided by the parties or party requesting the special election and accepted, as long as the postmark is no later than the date of the special election.
·All responses to this action will be directed to the Club’s address.
·A supermajority vote, sixty (60%) percent either affirmative or negative, will constitute the act of the members.
H.Compensation
Directors and Officers shall serve with no expectation or acceptance of compensation, reward or gift whatsoever, the only exception being to compensate a Director or Officer for spending their own funds for the execution of club business.
I.Honorary Directors
The Board may designate from among former Directors and other persons interested in the Club’s activities, one or more Honorary Directors. Honorary Directors shall be invited to attend meetings of the Board and shall be available to the club for consultation and advice, but shall not have voting rights or any other privilege, duty, obligation, or responsibility of a Director.
J.Board Meetings
The Board of Directors shall meet as often as necessary, but no less than one time per year, for the transaction of such business as may come before the Board.
K.Regular and Special Meetings
The Board shall fix the time and place of meetings of the Board. Special meetings of the Board may also be called by the President or upon the written demand of not less than one-third of the entire Board.
L.Notice
Meetings of the board shall be held on written notice to each Director, sent electronically, mailed first class with notice to be received not less than 48 hours before the date of the meeting. Notice shall specify the purpose of any special meeting of the Board.
M.Quorum
The quorum for the transaction of business shall be the entire number of directors, except as otherwise provided in these By-Laws, the vote of the Directors present shall be the act of the Board.
N.Electronic Meetings
The full Board and any committee thereof, may participate in a meeting by email or other similar means of communication permitting all persons to be heard by each other, and participation thereby shall constitute presence in person at such meeting.
ARTICLE V
FEES AND DUES
A.Annual membership dues shall be approved by a majority of the full members present at the annual meeting.
B.The membership year for each member shall run from January1 to December 31. Renewal date is the first day of January each year.
C.Membership, full or limited is on an annual basis. Range door keys or lock code will be changed at the first of January each year.
D.The Board, by majority vote, may establish other operating fees as deemed necessary. The fee shall apply uniformly to all members of the Club
E.For the common good of the General Membership annual range fees must be paid prior to receiving range access rights.
F.Club property will not leave the physical confines of the Club unless in company of a Director.
G.Any member of the Club in good standing who is called to active duty with the armed forces of the United States of America, shall have their membership extended until the next regular membership renewal date after their release from active duty.
ARTICLE VI
MEETINGS
A.The Annual Meeting of the members shall be held between the first day of November and the fifteenth day of December of each year on a date and at a time and place fixed by the Board of Directors. The purpose of the Annual Meeting shall be to conduct Club business and elect Directors to the Board of Directors when required by these Bylaws.
B.Except as otherwise provided in these By-Laws, the majority vote of those present of the full membership shall constitute the act of the members for the purpose of transacting business, provided that a notice of such meeting was provided to the members.
ARTICLE VII
BOARD OF DIRECTORS
A.The Annual Meeting of membership shall elect from its number of full members a President, Vice President, Secretary/Treasurer and Range Safety Officer, who will serve as the Board of Directors. A description of their duties will be found in the Standing Rules.
B.The Club shall spend no more on charitable endeavors than an amount approved by a majority vote of the members of the Board of Directors. The Officers shall spend no more on range maintenance and operations than that approved by the members of the Board of Directors.
ARTICLE VIII
REGISTERED AGENT
A.In accordance to section 24.03.050 of the Revised Code of Washington (RCW), the Registered Agent also:
1.May or may not be an officer of the Club
2.Shall offer his/her own address to the Secretary of State, and be the personal contact for those wishing to reach the Club.
3.Shall report all outside requests immediately to the Board of Directors.
4.Shall be appointed by the Board of Directors and shall serve by mutual agreement.
ARTICLE IX
SUSPENSION OR EXPULSION
A.Charges against any member may be made by any member in good standing. The charges shall be in writing, signed, and dated clearly stating the facts as known and be accompanied by an affidavits, exhibits, or other supporting evidence. Such charges shall be filed with the Board of Directors for review and if sufficient cause is present, the Board of Directors shall determine the appropriate action to be taken.
B.Any club member may be suspended or expelled from the Club for any cause deemed sufficient by a two-thirds vote of the Board of Directors. No vote on suspension or expulsion may be taken unless at least fifteen days’ notice, in writing, shall have been given to the member in question listing the charges and time and place of the special meeting of the Board of Directors. The member shall be given a full hearing before the vote.
C.Any member of the Club suspended or expelled by the Board of Directors may appeal to the Board of Directors of the Club. Such appeal shall be made in writing to the Board of Directors, which shall call a special meeting of the Board for the purpose of acting on the appeal. A two-thirds majority ballot vote of the Board of Directors present will be required to overturn the action of the Board of Directors.
D.Any Club member who is violating Club rules or endangering the persons or property on Club premises may be immediately suspended by any Member of the Board of Directors until further action is taken by the entire Board of Directors.
E.Any officer or full member of the Club who has been suspended by the National Rifle Association shall be automatically and immediately suspended or expelled from the Club upon the Secretary’s notification by the NRA.
F.Conviction of any crime prohibiting a member from possession of firearms under either the laws of the State of Washington or the United States of America shall result in the member’s automatic expulsion from the Club.
G.The granting of a restraining order by any court which prohibits a member from the possession of firearms shall result in the member’s automatic expulsion from the club. Upon removal of a restraining order the individual may submit a letter to the Board of Directors for re-instatement to the Club. Re-instatement shall be approved by a majority of the Board of Directors.
Article X
Club Rules
A.The use of Club Facilities shall be subject to regulations as prescribed in the Standing Rules of the Club.
B.The purpose of the Standing Rules of this Club is to provide procedural guidelines for the day-to-day operation of the Club. The Standing Rules may be adopted, changed amended, or rescinded by majority vote of the Directors at any regular, annual or special meetings of the Board of Directors. At no time will the Standing Rules be in conflict with the By-Laws of the Club.
Article XI
Nominations and Elections
A.The election of officers which serve as the Board of Directors shall take place at the annual meeting of the Club. The terms of office for each position shall be as follows:
President, 3 years
Vice President, 3 years
Secretary/Treasurer, 3 years
Range Safety Officer, 1 year
B.Election of Board Members shall be by secret ballot, show of hands, or voice vote as decided by the General Membership.
ARTICLE XII
PARLIAMENTARY AUTHORITY
The rules contained in the Roberts Rules of Order revised shall govern the Club meetings in all cases where they are consistent with these By-Laws or any special rules of order the Club may adopt.
ARTICLE XIII
AMENDMENTS
The By-Laws of the Club may be amended or new By-Laws may be adopted by the affirmative vote of a majority of the voting members present at any annual, regular or special meeting of the Club. A notice of the proposed amendment or new By-Laws shall be contained in the notice of the meeting.
ARTICLE XIV
DISSOLUTION OF CORPORATION
Upon dissolution of the Club the assets will be distributed in accordance with the wishes of the full members at the time of the dissolution of the Club.
